From days to dozens of seconds, from complicated operations to one instruction, AI helps you conquer PPT

Author丨He Sisi

Editor丨Chen Caixian

Source丨AI Technology Review

"You need a PPT for the meeting tomorrow. You go back and prepare it tonight."

Most workers, especially newbies in the workplace, will tremble inside when receiving such a notice.

Because this not only means working overtime, but also going through a painful and complicated execution process: collecting and organizing relevant background information, determining the theme style, and finding suitable templates. It only takes about an hour or two to complete the operation. Then comes the production process: should this text be centered or aligned? How big should the font be so it doesn't look obtrusive? Where is the right place to put this picture? What should be the layout here? After some operations, two or three hours passed.

The next day, when I got the report at the meeting, most of the feedback I got was "the theme was not highlighted and the expected results were not achieved..." In the workplace, this situation seems to have become a common occurrence, and PPT production has also become a part-time job. The most troublesome thing.

With the emergence of large models, smart documents have become a pioneer in the transformation of AI technology, quietly changing the document industry, and becoming a "must-have artifact" for many people to improve their work efficiency.

According to statistics, Baidu Wenku, which was reconstructed based on Wen Xinyiyan, attracted more than 2 million online users on the first day it was opened to the public.

As the first company in China to advocate the concept of "AI native", Baidu has been pursuing the use of AI technology to reshape products and applications. According to AI Technology Review, since March, Baidu Wenku has maintained continuous updates and upgrades of AI functions based on the base capabilities of the Wenxin large model.

The author personally tested: Upload a document to Baidu Wenku, and a complete PPT can be automatically generated in less than a minute (about 40 seconds)!

The second-level accelerated productivity iteration is a leap forward for Baidu AI and an advancement for domestic intelligent library software.

PPT, it can be solved in tens of seconds, one instruction, or even with your mouth.

Let us test the function of AI-generated PPT:

Enter the official website of Baidu Wenku, and the "Document Assistant" port is embedded on the right side. Enter "/" in the dialog box to display the various functions of the Document Assistant: AI generated PPT, Word to PDF, PDF to Word, intelligent editing, and Wensheng Charts...these are functional modules that are already online.

First, let’s look at the PPT intelligent generation function.

Users can select documents in Baidu Library or upload their own document content.

We found a "Mid-Autumn Festival Copywriting Planning" document and uploaded it, then entered "/" to select the "Word to PPT" function, and then entered the PPT production process——

The document assistant will quickly combine the content of the document, list out a detailed outline in less than 30 seconds, and then produce a 14-page PPT in 40 seconds:

Baidu Wenku Word generates PPT

In order to verify the objectivity of the PPT content, we also uploaded a document we prepared ourselves - the introduction to "Education of Love". From the upload of the document to the completion of the final PPT production, it only took about 40 seconds.

In this round of testing, we analyzed the content of the PPT. Because it is a theme related to "love", we matched the corresponding pictures for the relevant content. In terms of content, we not only sorted out the content of the original document, Summarize and summarize, and also make certain extensions.

Slide for more photos

After multiple rounds of testing, Baidu Wenku has shortened the PPT generation time from days to seconds. In other words, Baidu Wenku can complete a day's workload of a laborer in one minute.

To compare, if you make a PPT manually, the steps are probably as follows:

First, we need to clarify the theme and goal of the presentation, comprehensively sort out the content of the copy, collect relevant information or materials required for production, then design the style and layout, and finally produce a high-quality presentation, which usually takes several hours to complete— -This is just an ideal assumption for experienced people. If you are a beginner of PPT, you should probably use "day" as the unit.

Only as the time users spend using tools decreases does the time they spend on creativity and imagination increase.

In addition, during the evaluation process, the editor found that Baidu Wenku's PPT intelligent generation can not only be achieved by uploading documents, but also can be completed through natural language. For example, you say a sentence or enter a concise text, or can achieve the same effect.

We entered the requirement of "generating a PPT of the historical development of Star Wars movies". First, he will help you write an outline, and then generate a PPT based on the outline content. It is worth noting that after the PPT is completed, there are functions such as modifying the theme color, modifying the font of the full text and the font color of the full text. In addition, Baidu Wenku is also very particular about the illustrations, selecting pictures related to Star Wars.

Baidu Wenku generates PPT (History of Star Wars movie development) in one sentence

Comparison before and after PPT theme color modification

In other words, Baidu Wenku can not only help you automatically generate PPT, but also ensure the beauty, integrity, and operability of PPT.

But Baidu Wenku's capabilities go far beyond that. It has also put a lot of effort into Vincent charts. Even complex statistical data can be handled by Baidu Wenku. The following is our practical process:

Step 1: We uploaded a document on "The Current Development Status and Future Development Trends of China's Smart Car Industry in 2023";

Step 2: Select the extremely complex and cumbersome data that needs to be analyzed, such as "A total of 119 investment and financing events occurred in China's smart car market in 2022, with an investment and financing amount of 62.932 billion yuan, from January 1 to July 24, 2023 A total of 47 investment and financing events have occurred in China’s smart car market, with an investment and financing amount of 15.295 billion yuan. Judging from the distribution of investment rounds, strategic investment accounts for 25.5%, A round accounts for 23.4%, C round accounts for 8.5%, and angel rounds account for 8.5%. 6.4%, A+ round accounted for 6.4%, B round accounted for 6.4%, C+ round accounted for 6.4%, Pre-A round accounted for 4.3%, B+ round accounted for 4.3%, seed round accounted for 2.1%, D round accounted for 2.1%, E round accounted for 2.1%, Series G accounts for 2.1%, the continued prosperity of the capital market will benefit the entire industry chain”;

Step 3: Enter "Generate Chart" in the dialog box, and finally you can get a complete chart. The whole process only takes 30 seconds.

In addition, at the end of the chart, the document assistant will also give suggestions in terms of "conclusions, insights, suggestions" based on the generated data.

Baidu Wenku Wensheng Chart

If there are no AI tools, the steps for making a complete chart are roughly as follows: First, open the traditional Excel table, then fill in various data in the table by category, and finally select it and click "Insert Column Chart" on the menu bar. Line chart, pie chart, etc.” to get a chart.

Next is the function of generating PPT with charts.

For example, when "generating a financial analysis PPT of Johnson & Johnson in 2022", the results were quite satisfactory. There were relevant data charts for analysis involving total assets data, operating cash flow data, etc.

In addition to word and PPT, Baidu Wenku has also updated PDF intelligent summary and question and answer functions. For example, if you search for "PDF of domestic large model evaluation standards" in Baidu Wenku, it can quickly help you summarize the general content of this PDF. At the same time, multiple rounds of dialogue can also be conducted: such as "How to improve model quality standards and inspection methods?" The document assistant will give corresponding answers based on the document content.

Baidu Wenku PDF intelligent summary, multiple rounds of dialogue

It should be noted that not only the PC side, but also the mobile side Baidu Wenku has been reconstructed. On the mobile side, you only need to click the blue button and select AI creation PPT. It is worth emphasizing that the mobile side fully supports voice input. In other words, just by using your mouth, you can generate a PPT that meets your needs. This also means that Baidu Wenku gets rid of the limitations of time and space, and can help workers to work anytime and anywhere, and even get rid of overtime and get off work early.

After the big model came out of the circle, Baidu has repeatedly mentioned that it will use big models to "reconstruct all products." At present, big models have fully reconstructed many products such as search and Ruliu. Baidu Library is also Baidu's competition in the smart office field. a key part.

Data shows that the cumulative number of users of Baidu Wenku's new AI function has exceeded 10 million, and the cumulative number of uses has reached nearly 100 million; the cumulative number of PPTs generated has exceeded 500,000, and the number of documents generated has exceeded 10 million.

Baidu Library’s ambition

This year's popularity of large models is unprecedented, but whether it is a hundred-model war or a thousand-model competition, all AI vendors will eventually face the same problem: should they choose platform-based general-purpose AI tools or customized enterprise service solutions?

For start-up companies, this proposition requires careful consideration from the beginning. But from Baidu's perspective, as a company that has deployed artificial intelligence and invested heavily in technological innovation ten years ago, walking on two legs is a natural choice. It is the result of market competition and the result of technology accumulation.

Take Baidu Wenku as an example. Why did Baidu Wenku win the favor of so many users in a short period of time?

The biggest reason: large models.

Since Wen Xinyiyan was officially announced on March 16, rapid iteration has been achieved within half a year, and there will be great improvements in terms of content understanding ability, memory ability, and generation ability. This is undoubtedly an application level such as Baidu Library. Product innovation provides a solid technical base.

Taking Word to PPT as an example, the moment Baidu Wenku receives a document, it will start to use Wen Xinyiyan's various capabilities. In this process, in the early stage, it is necessary to use its ability at the content understanding level to summarize the PPT outline based on the document content; when entering the PPT generation process, it is necessary to use the memory ability and AI generation ability to ensure the integrity and accuracy of the content. .

This is often much more difficult than generating PPT in one sentence. First of all, in the process of generating PPT in Word, users will give very clear needs and expectations. Secondly, in terms of understanding, it is much more difficult to understand and parse long text in Word than to parse it. One sentence is much more difficult; after the analysis is completed, the content must be refined, an outline formed, and PPT filled; most importantly, the entire process must ensure the accuracy of the matching of content, pictures, etc.

Baidu Wenku only took about a week from the function of generating PPT from a sentence to the function of generating PPT from word. This is relying on its long-term accumulation in AI, and Wen Xinyiyan played a role in this process. Immeasurable effect.

On the other hand, Baidu Wenku is also constantly feeding back large models. As we all know, if you want to improve the capabilities of a large model, you must continuously feed it high-quality data. Baidu Wenku was established in 2009. After more than ten years of accumulation, Baidu Wenku already has 1.2 billion documents, providing a large amount of high-quality professional document data, which has helped improve Wen Xin Yiyan's training effect, thus forming a positive flywheel effect.

From this perspective, Baidu Wenku and Wenxin Yiyan are more like the relationship between hands, feet and brain, each achieving mutual success. Without the brain's control of the large model, it would be difficult for Baidu Library's hands and feet to complete various complex tasks. Without the hands and feet of Baidu Wenku, Wen Xinyiyan’s brain would not be able to exert its value.

Since March this year, based on the Wenxin Yiyan base, Baidu Library has started from the initial text document processing to the current intelligent generation of PPT, intelligent editing, 10,000-word long article summary, PDF intelligent summary and Q&A capabilities. Baidu Library is still continuing. Carry out iterative innovation of functions.

At present, Baidu Wenku has become the industry's first one-stop intelligent document platform. From the first stop of document creation, to complex document processing, to a series of later intelligent editing and management tasks, everything can be realized in Baidu Wenku.

For users, whether they are individuals or enterprises, they can quickly generate documents and improve work efficiency and creativity through the new document creation mode. For enterprises, they may also be able to customize and develop specific document templates based on their own needs to meet diverse and differentiated needs. For individuals, there is no need to switch between multiple platforms for creation, output, etc., which improves work efficiency.

More importantly, Baidu Library, empowered by large models, has greatly lowered the creative threshold for users and opened up a new paradigm in the traditional office field. From frequent mouse clicks and keyboard typing to natural language interaction, users only need to enter corresponding keywords or move their mouths to automatically generate corresponding documents, which greatly improves content productivity and production quality.

With the evolution of time and technology, the future of Baidu Library is full of imagination.